Virtual Terminal Site Installation for Icon Time Clock Systems

The Virtual Terminal Icon allows each store location to operate a software-based time clock by linking directly to the central server database. The process involves installing the base software, connecting it to the server, importing the assigned office terminal, and activating it for daily use. When completed correctly, each location clocks in and out in real time while all payroll data remains centralized and secure. This setup method is commonly used with systems from Icon Time Systems to support multi-location operations without requiring physical clocks at every site.

Remote Desktop Setup and Virtual Terminal Creation

Each store must connect to the server and create a desktop shortcut for its assigned virtual terminal. As locations complete setup, the available office list will decrease — making selection easier for remaining stores.

Follow these steps carefully:

• Right-click the Start button

• Select Explore to open the Start Menu

• Scroll down the left side to apps on 2000srv (T)

• Double-click virtual to view the office list

• Locate and double-click YOUR OFFICE

• Right-click the TS Virtual icon labeled “Icon Time Systems”

• Select Send To ? Desktop (create shortcut)

• Close Explorer using the small X in the upper corner This creates the virtual terminal launcher directly on your desktop.

Link the Virtual Terminal to the Central Database

Once the shortcut is created, the terminal must be connected to the correct TimeSource database and assigned to the proper office location.

Complete the following:

• Right-click the new TSVirtual desktop shortcut

• Double-click folder (T)

• Open TsourceV7

• Select TSDataV7.mdb

• Choose YOUR OFFICE from the list and click OK

• When prompted for display size, select Medium

• Close the window to finish configuration

To operate the terminal:

• Double-click the Virtual icon on the desktop

• Click the <> box to activate the interface

• Enter punches using the numeric keypad or mouse

• Press ENTER, IN, or OUT as prompted Punches are recorded instantly into the centralized system.

Conclusion or Operational Takeaway

The Virtual Terminal Icon provides a reliable way for multiple store locations to clock in and out without physical hardware while maintaining one secure master database. By carefully creating the desktop shortcut, linking to the correct server file, and selecting the proper office location, businesses achieve real-time time tracking across all sites. Taking time during setup prevents connection issues later and ensures smooth daily operation. Once installed, the virtual terminal delivers the same accuracy as a physical clock — with greater flexibility for multi-location and remote environments.