Deleting Employees from HandPunch and TimeVue Systems
Former employees must be removed from both TimeVue software and HandPunch clocks to maintain accurate payroll records and free system capacity.
The process requires deleting assignments, archiving punch data, and clearing clock memory in sequence.
Always print an employee list first and mark all inactive workers before starting.
Software Cleanup in TimeVue
| Step |
Action |
| Print employee list |
Identify former staff |
| Open employee file |
Select department assignment |
| Delete department |
Remove active status |
| Select head with red X |
Set to Delete Pending |
Repeat for each inactive employee.
System Reset and Archiving
| Action |
Purpose |
| Reset All Clocks |
Clears active lists |
| Poll Time Clock |
Refreshes data |
| Create archive |
Preserves punch history |
| Remove old punch data |
Updates employee count |
Deleting Employees at the HandPunch Clock
| Step |
Function |
| Supervisor sign-in |
Access functions |
| Select 4# Functions |
Employee management |
| Choose Delete Employees |
Remove by employee number |
This clears employee slots on the clock and prevents capacity limits.
Why Archiving Is Required
| Without Archiving |
With Archiving |
| Lost punch history |
Secure records retained |
| Incorrect employee totals |
Clean active list |
| Compliance risk |
Audit-ready data |
FAQ
Does deleting employees erase payroll history?
No. Archiving stores punch records before removal.
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