Custom Hours Module for TimeSource Icon Time Systems Software

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Custom Hours Module for Icon Time Systems TimeSource Software

Use the following setup to limit employee breaks to 10 minutes using departments and the Custom Hours Module.

1. Create Departments

Create two departments in TimeSource, for example:

• MAIN – the employee’s regular working department
• BREAK – the department used only while employees are on break

2. Assign Employees to Both Departments

For each employee who will punch in and out of the MAIN and BREAK departments:

• Open the Employees screen in TimeSource.
• Assign the employee to both the MAIN department and the BREAK department so they can transfer between them at the clock.

3. Configure the Custom Hours Module

In the Custom Hours Module, define a rule to cap break time at 10 minutes:

• Create a rule that says: if the hours for a punch pair are greater than 0.18 but less than or equal to 0.50, recalculate the hours as 0.17.

In plain language, this means:

• If the total time for a punch pair is greater than or equal to 11 minutes but less than or equal to 30 minutes, set the total time for that punch pair to 10 minutes.
• Remember: this is a global setting. It will affect any punch pair where the total time falls between 11 and 30 minutes, rounding the time back to 10 minutes.

4. How Employees Clock In and Out

Once the software is set up, employees must follow a specific procedure when clocking in, going on break, and returning from break.

Start of the Day (Clock In to MAIN)

• The employee enters their ID number at the clock.
• They press IN.
• The clock display will show GO TO DEPT MAIN (or their home department name).
• The employee simply presses ENTER to complete the IN punch into the MAIN department. 

Going on Break (Transfer from MAIN to BREAK)

• When the employee is ready to go on break, they enter their clock ID number.
• After entering the ID, the clock display will be flashing OUT.
• Instead of pressing OUT, the employee presses the FUNCTION (or Break/Department Transfer) key. [web:53][web:55][web:61]
• The display will show GO TO DEPT MAIN initially.
• The employee uses the down arrow key until they see GO TO DEPT BREAK on the display.
• The employee presses ENTER to complete the transfer.

This single step signs the employee out of the MAIN department and into the BREAK department.